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HOA Board Member Resources

Board Portal Tutorials

HOA Board tutorials

How To Navigate
Board Action Items
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Owner Portal Login Tutorial
How To Log On To
The Owner Portal
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HOA Board tutorials
How To Navigate
The Owner Portal
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The Board is responsible for establishing policy and making operational decisions for the Association. Individual members of the Board have responsibilities based on their role.General responsibilities of the Board include:-

  • Attending Board Meetings
  • Understanding and reviewing Association financials
  • Establishing and approving annual budgets
  • Establishing Association policies
  • Establishing an administrative calendar
  • Establishing committees

Depending on the management agreement, some of the following responsibilities are turned over to a managing company

President

  • Chief executive officer and leader of the association
  • Presides at all meetings of the board and membership
  • Executes legal documents on behalf of the association
  • Sets meeting agendas and controls all meetings
  • Represents the board before the residents
  • May have nominating, if not appointment, responsibility for all committees

Vice President

  • Performs all of the duties of the president in their absence
  • Typically shares some of the burden of the president regarding appearances, liaison, public hearings, etc.
  • Usually assigned liaison responsibility to specific staff or contractors, and to specific committees

Secretary 

  • Prepares and distributes board and membership meeting agendas, minutes, and materials referred to in minutes
  • Maintains minutes and book on all meetings
  • Maintains book of resolutions
  • Maintains all official records, including official correspondence, contracts, membership roster, etc.
  • Receives, verifies, and maintains all proxies
  • Attests, by signature, to the legitimacy of certain documents

Treasurer 

  • Works with appropriate staff, contractors, and committees to develop and submit annual operating budget for approval
  • Maintains adequate records of all association financial transactions
  • Maintains roster of disbursement of funds, as authorized
  • Prepares period financial reports
  • Arranges, subject to board approval, an independent audit of financial affairs

To learn more about navigating the owner portal, please refer to the educational pdf’s below.

For questions on how to navigate the owner portal, see the training document How to Navigate the Owner Portal below.

For questions on board-specific action items, see the training document How to Navigate Board Action Items below.

Additional questions should be directed to NRP at Communications@NRPartnersLLC.com or by calling (703) 435-3800.


Log onto your owner portal at https://portal.nrpartnersllc.com and select Board Actions on the left-hand navigation panel to view board-specific reports and action items.

Additionally, boards are granted access to board-restricted folders – to view these, click Documents on the left-hand navigation panel and look for folders ending in “- BOD”

For questions on how to navigate the owner portal, see the training document How to Navigate the Owner Portal below.

For questions on board-specific action items, see the training document How to Navigate Board Action Items below.

Additional questions should be directed to NRP at Communications@NRPartnersLLC.com or by calling (703) 435-38

Most HOAs, condominium associations, and other CIC elect board members annually at the Annual Members Meeting. If you would like to get involved in your community prior to the next annual meeting, we encourage owners to join the next meeting of the board to ask about other volunteer opportunities.

To see when your association plans to hold their next board or annual meeting log onto the owner portal and select Calendar & Events on the left-hand navigation panel.